How can I open a Petty Cash Fund?

Complete the Petty Cash Action Form, which includes the custodian’s name, tub, org, sample of the custodian signature, Harvard I.D number and mailing address must be provided to Accounts Payable.

Requests must come directly from the Financial Dean’s office.

Can I increase my Petty Cash Fund?

Yes. Complete the Petty Cash Action Form to be signed by the appropriate Financial Dean.

To close an account the department should submit a Petty Cash Action Form with a completed Petty Cash settlement log for any receipts...

How do I replenish Petty Cash funds?

The Custodian can request replenishment by submitted a petty cash reconciliation and replenishment form via HCOM.

What should Petty Cash funds be used for?

The purpose of a petty cash fund is to provide business units with sufficient cash to cover minor expenditures. The intent is to simplify the reimbursement of staff members and visitors for small expenses that generally do not Exceed $25.00, such as taxi fares, postage, office supplies, etc. See the Petty Cash Policy for additional details.

Whenever possible, local units should use the PCard instead of petty cash.

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Can I change custodians?

Yes. Submit a completed Petty Cash Action Form to your Financial Dean's Office for approval and submission.

How many custodians can you have linked to one fund?

You can have two (2) custodians authorized by the Financial Dean to manage one fund. However, the check can only be issued to one of the two custodians when replenishment is requested.

Petty Cash