Central Payroll

Employment / Payroll Policy and Resources - Rev 05/11/2023
Employment Outside of Massachusetts (Domestic and international)
Policy FAQs
Considerations for Remote Job Postings for Foreign Nationals (students and nonstudents)
Harvard Registered Payroll States
Harvard Offices Abroad

PeopleSoft Instructions and Training Materials
Entering & Editing Residence, State Distributions(s) and Tax Form(s) in PeopleSoft
Report Time and Absences
Entering, Approving, and Adjusting Time
Rapid Time Entry

I-9 Collection Processes - Rev 10/06/2023
 I-9 Collection Process Instructions
Packet - Form I-9 with Instructions for Employee and Authorized Representative

Harvard's Central Payroll processes wage payments to all employees at the University, issuing over 30,000 W-2 forms per year. Among the services Central Payroll provides are assistance with salary verifications for housing and mortgage application, payroll garnishments support, I-9 processing and assistance, and W-2 reprints.

Each year Harvard University (President and Fellows of Harvard College) sends IRS reporting documents as required by regulation to individuals and entities to whom we have made reportable and/or taxable payments in the prior calendar year. These are documents such as Forms W-2, 1099-MISC, 1042-S, 1098-E , 1098-T and 1095-C.

2023 Tax Document Contact Grid lists the various forms and the relevant contact information. Please feel free to provide the links and phone numbers to individuals who contact you regarding these documents.

Services provided at the Payroll window:
  • Drop-off of approved payroll forms
  • Completing forms for Address Changes, Direct Deposit Requests, and Tax Withholdings
  • Pick-up of limited/designated paychecks
  • Answering simple paycheck questions

Please Note:
Answering payroll related questions often involves local payroll representatives or other administrative groups such as Benefits, HR, or Tax Services. Click here to identify who to call for assistance with your specific questions. In addition, because the Payroll Window services many employees, questions requiring more detailed investigation will be logged for follow-up investigation. You will be contacted with a resolution.

How Can We Help You?

More