ELIGIBLE INDIVIDUALS w/ APPROVAL: Harvard University employee, Affiliated hospital employee, Harvard University graduate student, Harvard University undergraduate student (requires financial dean approval; student must purchase routinely for the University)
INELIGIBLE INDIVIDUALS: Monthly External Post-Doctoral Students (MEPs), consultants and other non-employee contractors are not eligible to apply for a PCard.
Business expenses placed on a Purchasing Card and charged to sponsored programs must follow the guidelines set forth by this policy, unless the funding agency imposes greater restrictions. The terms of a particular grant or contract must be referred to for specific guidance on allowable expenses. For more information on sponsored programs, visit the Office for Sponsored Programs website.
A Purchasing Card holder that has changed his or her name due to marriage or for any other reason must contact Citibank directly at 1-800-248-4553 (call collect 1-904-954-7314 when dialing outside of the U.S.) and your local Purchasing Card Administrator via e-mail at firstname.lastname@example.org.
A card bearing the new name will be issued to the local administrator in 7-10 business days. When the new card arrives, the cardholder must destroy the old card and discard it....
Transferring to another Department within Harvard University
When transferring from one Harvard department to another, a cardholder must cancel the Purchasing Card from the originating department and reapply for a different Purchasing Card at the new department.
A cardholder seeking to increase his or her Purchasing Card single-purchase limit and/or monthly purchase limit must obtain approval from his or her supervisor. The supervisor must make the request by e-mail to the appropriate Purchasing Card local administrator. Cardholders and supervisors with questions should contact their local administrator.
In the event of a declined transaction, the cardholder must call Citi customer service, at 1-800-248-4553 (call collect 1-904-954-7314 when dialing outside of the U.S.), to determine the reason for the decline (in some situations, the vendor may be able to determine the reason for the decline, or call the bank on behalf of the cardholder).
Transactions are typically declined for the following reasons:
the cardholder’s monthly or single-purchase spending limit was exceeded
If a cardholder uses the Purchasing Card in error—for instance, makes a personal purchase thinking that he or she has used a personal credit card—the cardholder must immediately contact his or her Purchasing Card local administrator. In some cases, the vendor may be able to credit the Purchasing Card for the amount charged in error and accept a personal credit card instead. If this is not possible, the cardholder must write a check made payable to Harvard University for the full amount of the charge. A...