Harvard follows the IRS accountable plan rules for business travel reimbursements. In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement.
Any expense that fails to meet IRS accountable plan rules must be treated as income to the reimbursee. Special rules apply to non-resident aliens and fellowship recipients; contact University Financial Services for more information.
- Read the University's official Travel policy that establishes how Harvard University will reimburse individuals for travel expenses incurred conducting. Please note, some units may have stricter local policies to address their particular needs; check with your local unit before traveling.
- Determine if your reimbursement should be processed through HCOM or Harvard's Web Reimbursement Application.
- Use these work instructions to create a Web Reimbursement request.
- Use these work instructions to process a request through HCOM.
Visit the Harvard Travel Services Website: or call (617) 495-8500, option 2.
If you need technical assistance on the Web Reimbursement application/system, please call HU Information
Technology (HUIT) Support Services at (617) 495-7777.