New Vendor Setup


Setting up a new vendor is an online process using the Oracle application. You must be authorized for this Oracle responsibility. 

• An Oracle login 
• Authorized with responsibility to request vendors 

Helpful Hints
You can email questions about setting up new vendors to

Download the step-by-step guide "Using the Vendor Request Form." In addition to new vendor set up, this work instruction covers how to:

  • Search for existing vendor (supplier) and site
  • Request a new site for an existing vendor
  • Reactivate a vendor (supplier) and site
  • Request a new vendor (supplier) and site
  • View the status of submitted requests

For the most up to date copy of the IRS form W9, please see

Additional reference materials may be found in the Harvard Training Portal including:

  • Setting up vendor type - Individual - Non U.S. Citizen
  • Settng up vendor type -  Business Expense Reimbursements - Foreign Individual (BER)
  • Vendor Set Up checklists and forms, abbreviations, address standards and other materials
  • For commonly recurring issues in the vendor setup process, please see our Vendor Setup Reminders.