New Vendor Setup

 

Setting up a new vendor is an online process using the Oracle application. You must be authorized for this Oracle responsibility. 

Prerequisites: 
• An Oracle login 
• Authorized with responsibility to request vendors 

Helpful Hints
You can email questions about setting up new vendors to vendorsetup_ufs@harvard.edu

Download the step-by-step guide "Using the Vendor Request Form." In addition to new vendor set up, this work instruction covers how to:

  • Search for existing vendor (supplier) and site
  • Request a new site for an existing vendor
  • Reactivate a vendor (supplier) and site
  • Request a new vendor (supplier) and site
  • View the status of submitted requests

For the most up to date copy of the IRS form W9, please see http://www.irs.gov/pub/irs-pdf/fw9.pdf

Additional reference materials may be found in the Harvard Training Portal including:

  • Setting up vendor type - Individual - Non U.S. Citizen
  • Settng up vendor type -  Business Expense Reimbursements - Foreign Individual (BER)
  • Vendor Set Up checklists and forms, abbreviations, address standards and other materials
  • For commonly recurring issues in the vendor setup process, please see our Vendor Setup Reminders.