# Payroll and Travel Resources for Faculty and Staff ### Policies pull in Payroll Policies pull in Travel and business expense Policies ### Related Resources Link to travel resources (portal, eugencia, Strategic Procurement) pull in Central Payroll how to, faqs: popular resources, list supplemental life page on Harvie (benefits) pull in Reimbursement and Card Services how to's, faqs and popular resources ## Travel and Reimbursement Resources [### Preferred Travel Agencies ](https://travel.harvard.edu/preferred-agencies) Take advantage of University discounts negotiated with preferred travel partners. Additionally, these agencies are familiar with Harvard’s travel policies. description [### Mileage and Per Diem Rates ](https://travel.harvard.edu/resources) Mileage rates, foreign and domestic per diem. description [### Missing Receipt Affidavit ](https://internal.procurement.finance.harvard.edu/resource/harvard-university-missing-receipt-affidavit-form) Use this form to request a reimbursement when no receipt is available. description [### Employee Reimbursement/Corporate Card Form ](https://travel.harvard.edu/files/procurement-travel/files/employee_reimbursement_form.pdf) Include extra details about an employee reimbursement request or corporate card payment. description ## Payroll Resources [### Change Benefits, Tax Withholdings, Voluntary Deductions ](/change-benefits-tax-withholdings-voluntary-deductions) Answering payroll related questions often involves local payroll representatives or other administrative groups such as Benefits, HR, or Tax Services. Click here to identify who to call for assistance with your specific questions. In addition, because the... description [### PeopleSoft Self-Service ](/peoplesoft-self-service) Follow these work guides to learn more about PeopleSoft self-service options. Reprinting Your W-2 View Paycheck View / Edit Direct Deposit View / Edit W-4 View Voluntary Deductions View Compensation History Update Personal Information Benefits Goal... description ## Travel and Reimbursement Policies [### Travel Policy ](http://policies.fad.harvard.edu/pages/travel-0) This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. description [### Honoraria and Reimbursements for Foreign Nationals ](http://policies.fad.harvard.edu/pages/honoraria-foreign-nationals) This policy outlines the circumstances in which the University can provide compensation to or pay for the travel expenses of guest speakers who are foreign nationals, and describes the associated tax implications. description [### Business Expense Reimbursements Policy ](http://policies.fad.harvard.edu/pages/business_expense_reimbursements) This policy establishes when Harvard will pay for non-travel business expenses of any individuals conducting business on the University’s behalf. description ## Top 5 FAQs Open all sections Close all sections ### I have received several emails asking me to complete or delete my “incomplete” invoices. What are incomplete invoices and is there a way I can query for them on my own? expand\_more When you finish entering an invoice or credit memo, you must click on a button in the lower left hand corner of the transactions form. The system will check that all the required information has been entered and that the transaction is in balance. The button name will then change to *Incomplete* and a check will appear in a box in the upper right hand corner of the screen. If you fail to click on the *Complete* button, your invoice/credit memo will not be processed nor posted to the GL. Local Billing units should be checking prior to month end for invoices or credit memos that may be “incomplete” by: 1. Go into Transactions, then choose Transactions Summary 2. Click on flashlight icon in toolbar, this will bring up the Find Transactions form. 3. From the pick list in Transaction Type choose your transaction type( HCL-WIDENER) - ( HCL-WIDENER CR). This will find both incomplete credits and invoices for your transaction type. 4. Click on MORE tab. 5. Click on Complete. A Yes or No will appear-choose NO 6. Click on FIND ### Are fellowships subject to FICA? expand\_more Fellowship amounts are subject to FICA only if they are deemed to be “wages” for employment tax purposes. Whether fellowships are wages is an inherently factual determination, requiring consideration of all relevant facts and circumstances of the program. ### Are there IRS publications, which can help me to prepare my personal income tax return, showing fellowship income? expand\_more In preparing your personal income tax return, please consult with your own tax advisor, because University Financial Services is not authorized to provide individual tax advice. You may, however, find it helpful to read the IRS publication relevant to your personal situation: • If you are a U. S. citizen or resident for tax purposes, who received fellowship amounts for studying, teaching or researching in the U. S., then see IRS Publication 970, Tax Benefits for Education, which is available at • If you are a U. S. citizen or resident alien for tax purposes, who received fellowship amounts for studying, teaching or researching outside the U. S., then see Publication 54, Tax Guide for U. S. Citizens and Resident Aliens Abroad, which is available at . • If you are a nonresident alien for U. S. tax purposes, who received fellowship amounts for studying, teaching or researching in the U. S., then see Publication 519, U. S. Tax Guide for Aliens, which is available at . • Federal income tax forms and publications can be downloaded from the IRS web site at • Massachusetts income tax forms and publications can be downloaded from the Massachusetts Department of Revenue (DOR) web site at . Additional information regarding the taxation of nonresident aliens in the U. S. can be found on the University International Office web site at ### Can a customer pay his/her bill in person? expand\_more Yes, customers can make payments in the Accounts Receivable office at 1033 Massachusetts Avenue, 2nd Floor; cash or check payments may be made during normal operating hours. ### Can I change custodians? expand\_more Yes. Submit a completed [Petty Cash Action Form](https://policies.fad.harvard.edu/pages/petty-cash) to your Financial Dean's Office for approval and submission. [ View all central payroll FAQs arrow\_circle\_right ](/services/central-payroll?admin_panel=1)