Payroll Processes During the COVID-19 Public Health Emergency

Revised December 20, 2020

(Harvard Key Required - Payrolling Processes is available in two formats)

Word Document - Payrolling Processes During the COVID-19 Public Health Emergency - Rev. 12/10/2020

PDF Document - Payrolling Processes During the COVID-19 Health Care Emergency - Rev. 11/20/2020

FAQs Payrolling Processes During COVID-19 - Rev. 12/10/2020 ver.1

Harvard Offices Abroad - Rev. 11/20/2020


General Information
Due to the COVID-19 public health emergency and ongoing period of remote work, some Harvard employees have left their on-campus work locations and established a remote worksite outside Massachusetts or outside the United States. In addition, prospective new employees who had planned to relocate to Massachusetts and work on campus may be unable to do so during the public health emergency. Processes in the attached document apply to:

  • Current employees (including student workers) whose primary work location is intended to be in Massachusetts but who are working outside Massachusetts during the public health emergency.
  • Prospective new employees (including student workers) who have been approved for hire prior to the hiring freeze or in accordance with the hiring freeze exception process.
  • Non-employee payments, such as student stipends and fellowships.

These interim processes and guidance do not apply to unpaid appointments (e.g., visiting scholars, unpaid interns, etc.) or employees who are on approved paid or unpaid leave of absences (e.g., sabbatical, personal, professional, medical leave). Follow your School's or Unit's unpaid or paid leave or courtesy appointment processes.

Please contact your local human resources, faculty planning, or finance offices for guidance on current hiring policies.

Please Note: