Payroll Processes for Summer and Fall 2021

Revised June 3, 2021

(Harvard Key Required - Payrolling Processes is available in two formats)

Word Document - Payroll Processes for Summer and Fall 2021 - Rev. 06/03/2021

PDF Document - Payroll Processes for Summer and Fall 2021 - Rev. 06/03/2021

FAQs Payrolling Processes During COVID-19 - Under Revision

Harvard Offices Abroad - Rev. 04/27/2021


General Information
Due to the COVID-19 public health emergency, some Harvard employees left their on-campus work locations and established a remote worksite outside Massachusetts. In addition, prospective and newly-hired employees who had planned to relocate to Massachusetts and work on campus may have been unable to do so during the public health emergency. Return-to-campus planning is underway. Massachusetts announced that it will end the state of emergency on June 15, 2021, and Harvard has targeted Monday, August 2, 2021 as the day when staff, faculty, and researchers will be eligible to return to campus. Each School or Unit will communicate specific return-to-campus plans to their employees in the next few months. This guidance is intended to support those individual School and Unit plans.

Processes in the attached document apply to:

  • Current employees (including student workers) whose primary work location is intended to be in Massachusetts but who are working outside Massachusetts during the public health emergency.
  • Prospective new employees (including student workers) who have been approved for hire prior to the hiring freeze or in accordance with the hiring freeze exception process.
  • Non-employee payments, such as student stipends and fellowships.

These interim processes and guidance do not apply to unpaid appointments (e.g., visiting scholars, unpaid interns, etc.) or employees who are on approved paid or unpaid leave of absences (e.g., sabbatical, personal, professional, medical leave). Follow your School's or Unit's unpaid or paid leave or courtesy appointment processes.

Please contact your local human resources, faculty planning, or finance offices for guidance on current hiring policies.

Please Note: