Electronic I-9 New Hires

New Harvard Employees:
Certain Harvard units are piloting an electronic, on-line Form I-9 system (see list of participating units, below). In accordinate with federal law, Harvard requires all employees to complete a Form I-9 as part of the employment eligibilty verification process.
In accordance with federal law, Harvard requires all employees to complete a Form I-9 as part of the employment eligibility verification process. In accordance with federal law, Harvard requires all employees to complete a Form I-9 as part of the employment eligibility verification process. In accordance with federal law, Harvard requires all employees to complete a Form I-9 as part of the employment eligibility verification process. Harvard is also an E-Verify participant. Harvard’s electronic I-9 system is administered by Equifax/Talx.

Section 1 of this form may be completed any time after an offer of employment is accepted, but no later than your first day of work.

Please click HERE or copy and paste the below link into your browser to complete Section 1 of the Form I-9 process.

https://hrx.talx.com/ec/#/login/21251/Template/b32fb473-8a9c-4519-aae5-886276b33f95

Once Section 1 has been completed, individuals must take their original, unexpired documents to their school or unit’s I-9 Administrator listed on the attached to complete Section 2 no later than your 3rd day of work. You are encouraged to present identification documents as soon as possible after completing Section 1 of the form in order to avoid any delay in your onboarding process.

Please contact your hiring manager, payroll coordinator, Faculty Affairs or Human Resources Office with any questions.

All information collected is protected by industry standard SSL encryption.

Electronic I-9 Pilot Participating Schools and Units - Click here to determine where to go with your Section 2 documents or download the "I9 Pilot Schools and Units" document below.

  • Division of Continuing Education (DCE)
  • Harvard Graduate School of Education (GSE) – School Wide
  • Harvard Law School (HLS) – School Wide
  • Harvard T. H. Chan School of Public Health (SPH) - Only the Departments listed below are participating in the pilot. All other departments should follow current SPH Processes.
           SPH - Biostatistics
           SPH - Geneetics and Complex Diseases
           SPH - Global Health and Population (THP)
           SPH - Nutrition

Additional materials:
Short Video on How to Complete Section 1: http://www.i9express.com/Demos/Section_1_Training_Module.asp
A step-by-step guide for new Harvard employees to complete Section 1 may be found
Here or download the document "Harvard Employees I-9 Quick Start Guide"
I-9 Central: U.S. Citizenship and Immigration Services, I-9 Central
E-Verify Self Check: https://www.e-verify.gov/mye-verify/self-check

harvard_employees_i-9_quick_start_guide.pdf548 KB
i9_pilot_schools_and_units_location_for_section_2.pdf136 KB