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Electronic I-9 New Hires

New Harvard Employees:
Certain Harvard units are piloting an electronic, on-line Form I-9 system (see list of participating units, below). In accordance with federal law, Harvard requires all employees to complete a Form I-9 as part of the employment eligibility verification process. In accordance with federal law, Harvard requires all employees to complete a Form I-9 as part of the employment eligibility verification process. In accordance with federal law, Harvard requires all employees to complete a Form I-9 as part of the employment eligibility verification process. In accordance with federal law, Harvard requires all employees to complete a Form I-9 as part of the employment eligibility verification process. Harvard is also an E-Verify participant. Harvard’s electronic I-9 system is administered by Equifax.

Section 1 of this form may be completed any time after an offer of employment is accepted, but no later than your first day of work.

Please click HERE or copy and paste the below link into your browser to complete Section 1 of the Form I-9 process.

https://hrx.talx.com/ec/#/login/21251/Template/b32fb473-8a9c-4519-aae5-886276b33f95

Once Section 1 has been completed, individuals must take their original, unexpired documents no later than your 3rd day of work to their school or unit’s I-9 Administrator listed in their offer letter or other onboarding communications in order to complete Section 2. You are encouraged to present identification documents as soon as possible after completing Section 1 of the form in order to avoid any delay in your onboarding process.

Please contact your hiring manager, payroll coordinator, Faculty Affairs or Human Resources Office with any questions.

All information collected is protected by industry standard SSL encryption.

Electronic I-9 Pilot Participating Schools and Units
Unless noted, refer to your offer letter or other onboarding materials received from your Hiring Department regarding where to go with your Section 2 documents after completing Section 1. 

Additional materials:Here or download the document "Harvard Employees I-9 Quick Start Guide"

I-9 Central: U.S. Citizenship and Immigration Services, I-9 Central
E-Verify Self Check: https://www.e-verify.gov/mye-verify/self-check
E-Verify Poster English or E-Verify Poster Spanish
Right to Work Poster English or Right to Work Poster Spanish

Short Video on How to Complete Section 1: https://www.i9express.com/demos/section-1-training-module/
A step-by-step guide for new Harvard employees to complete Section 1 may be found

harvard_employees_i-9_quick_start_guide.pdf548 KB