Interim Payroll Policy

Interim Payroll Policy Effective September 1, 2021 - December 31, 2021

Harvard has implemented an interim payroll policy and will implement payroll tax withholding and benefits for several new states starting this fall.

If your School or Unit offers full or partial remote work and you’ll begin or continue such an arrangement in California1, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, New York, or Maryland, Harvard will withhold taxes for these states (where applicable) from your paycheck for the amount of time you work there. Your Massachusetts state tax withholding will be adjusted accordingly. The new state withholding will begin on checks dated on or after October 1, 2021.

Download Interim Payroll Policy (Harvard Key Required) - Revised 07/30/2021
Download Payroll Policy FAQs (Harvard Key Required) - Revised 07/30/2021

PeopleSoft Instructions and Training Materials 
See additional PeopleSoft materials in the Harvard Training Portal
Entering & Editing Residence, State Distribution(s) &Tax Form(s) in PeopleSoft (Word) - Revised 09/07/2021
Entering & Editing Residence, State Distributions(s) & Tax Form(s) in PeopleSoft (Adobe) - Revised 09/07/2021
Report Time and Absences - Revised 09/30/2021
Entering Time for Overtime Eligible Employees - Revised 09/22/2021
Approving, Adjusting, Time and Absences - Revised 09/30/2021
Rapid Time Entry - Revised 09/30/2021
Entering, Approving and Adjusting Time - Revised 09/24/2021

SeeTraining Calendar 

When and Where Can I Get More Information?

To address your state withholding questions, Central Payroll is currently creating materials and will host a series of Zoom information and Q&A sessions in August, September, and October, and provide detailed guidance and instructions.

The complete course schedule and registration details can be found at 
Upcoming Policy Events.
See Entering and Editing Residence, State Distributuions(s) and Tax Forms(s) in PeopleSoft - Revised 09/072021

If a Foreign National / Nonresident Alien see the Nonresident Alien Tax Compliance Website - Working in States Outside of Massachusetts website for guidance.


Additional Resources

See Flexwork at Harvard - for a comprehensive overview of various types of flexwork including telework and remote work, and other essential information about managing and working in hybrid teams.
See Harvard's Online Tax Compliance System GLACIER - If a foreign national to complete appropriate tax and other forms.
See
Managing Contingent Work at Harvard - Directions on hiring and paying contingent labor (temps or others from third-party payroll entities such as AllSource).
See PeopleSoft - Harvard's human resources, payroll, and compensation system to enter tax information, track time, view paychecks, adjust withholdings.

See Payroll Processes for Summer and Fall 2021 for additional information, including for individuals working outside the United States.
See Harvard Training Portal for a complete list of Harvard training materials.

 

1 Due to local requirements, only exempt employees may be put on the California payroll (with the limited exception of nonexempt employees who already have established payroll arrangements in California)