When considering hiring individuals outside of Massachusetts (domestic or internationally), schools and units must comply with the Employment Outside of Massachusetts (Domestic and International) Policy (formerly titled the Interim Payroll Policy).
Such hiring or hybrid and remote work decisions should be made in alignment with a critical talent or business need to perform the work outside of Massachusetts. The nature of the position (i.e., portability of the work) should supports the decision, and not be solely based on the personal preference of the individual or their supervisor.
Individuals working outside of a Registered Payroll State, including those working outside of the United States, must be hired through a third-party payroll provider.
Note: Certain immigrant visas limit the location where employees may work, and employees on such visas may not be permitted to work outside of Massachusetts and/or may have off-campus work limitations.See Foreign Nationals information below.
Where Can I Get More Information?
Payroll Policies
Employment Outside of Massachusetts Policy and FAQs - Revised 04/10/2023
Harvard Registered Payroll States - Revised 05/11/2023
Harvard Offices Abroad - Revised 05/27/2022
Considerations for Foreign Nationals
Foreign Nationals may have restrictions on work location based on their immigration status, please review the below for additional guidance.
Considerations for Remote Job Postings for Foreign Nationals
Considerations for Remote Job Postings for Harvard Students (Foreign Nationals)
Employee Chart Remote Working Considerations for Foreign Nationals
Nonresident Alien Tax Compliance Website - Working in States Outside of Massachusetts
Harvard International Office
PeopleSoft Instructions and Training Materials
See additional PeopleSoft materials in the Harvard Training Portal
Adding/Editing, State Distributions(s) & Tax Form(s) in PeopleSoft - Revised 12/07/2023
View and Report Time and Absences - Revised 07/14/2023
Approving, Adjusting, Time and Absences - Revised 09/14/2022
Rapid Time Entry - Revised 09/23/2022
Additional Resources
Flexwork at Harvard - for a comprehensive overview of various types of flexwork including telework and remote work, and other essential information about managing and working in hybrid teams.
Global Support Services - For guidance regarding international work.
Guidance Regarding Individuals Working Outside the U.S. - All individuals working outside the U.S. must follow the general requirements.
Harvard's Online Tax Compliance System GLACIER - If a foreign national to complete appropriate tax and other forms.
Managing Contingent Work at Harvard - Directions on hiring and paying contingent labor (temps or others from third-party payroll entities such as AllSource).
PeopleSoft - Harvard's human resources, payroll, and compensation system to enter tax information, track time, view paychecks, adjust withholdings.
Payroll Processes for Spring 2022 for additional information, including for individuals working outside the United States.
Harvard Training Portal for a complete list of Harvard training materials.