Guidelines for Processing Payrolls and Stipends (Under Revision)
Payroll Processes for Spring 2022
Harvard Offices Abroad - Rev 05/27/2022
Interim Payroll Policy - Rev 09/26/2022
Interim Payroll Policy
Payroll Policy FAQs
Harvard Registered Payroll States
Harvard Offices Abroad
PeopleSoft Instructions and Training Materials
Entering & Editing Residence, State Distributions(s) and Tax Form(s) in PeopleSoft
Report Time and Absences
Entering, Approving, and Adjusting Time
Rapid Time Entry
I-9 Collection Processes - Rev 08/15/2022
I-9 Collection Process
Instructions - Hiring Department
Instructions - New Employee and Authorized Representative
Packet - Form I-9 with Instructions for Employee and Authorized Representative
Harvard's Central Payroll processes wage payments to all employees at the University, issuing over 30,000 W-2 forms per year. Among the services Central Payroll provides are assistance with salary verifications for housing and mortgage application, payroll garnishments support, I-9 processing and assistance, and W-2 reprints.
Each year Harvard University (President and Fellows of Harvard College) sends IRS reporting documents as required by regulation to individuals and entities to whom we have made reportable and/or taxable payments in the prior calendar year. These are documents such as Forms W-2, 1099-MISC, 1042-S, 1098-E , 1098-T and 1095-C.
This grid lists the various forms and the relevant contact information. Please feel free to provide the links and phone numbers to individuals who contact you regarding these documents.
Services provided at the Payroll window:
- Drop-off of approved payroll forms
- Completing forms for Address Changes, Direct Deposit Requests, and Tax Withholdings
- Pick-up of limited/designated paychecks
- Answering simple paycheck questions
Answering payroll related questions often involves local payroll representatives or other administrative groups such as Benefits, HR, or Tax Services. Click here to identify who to call for assistance with your specific questions. In addition, because the Payroll Window services many employees, questions requiring more detailed investigation will be logged for follow-up investigation. You will be contacted with a resolution.