Central Payroll

Guidelines for Processing Payrolls and Stipends (Under Revision)
Payroll Processes for Spring 2022
Harvard Offices Abroad - Rev 05/27/2022

Interim Payroll Policy - Rev 09/26/2022
Interim Payroll Policy
Payroll Policy FAQs
Harvard Registered Payroll States
Harvard Offices Abroad

PeopleSoft Instructions and Training Materials
Entering & Editing Residence, State Distributions(s) and Tax Form(s) in PeopleSoft
Report Time and Absences
Entering, Approving, and Adjusting Time
Rapid Time Entry

I-9 Collection Processes - Rev 08/15/2022
 I-9 Collection Process
Instructions - Hiring Department
Instructions - New Employee and Authorized Representative
Packet - Form I-9 with Instructions for Employee and Authorized Representative
Form I-9

Payroll & NRA Emergency Operations Changes - 03/17/2020

Harvard's Central Payroll processes wage payments to all employees at the University, issuing over 30,000 W-2 forms per year. Among the services Central Payroll provides are assistance with salary verifications for housing and mortgage application, payroll garnishments support, I-9 processing and assistance, and W-2 reprints.

Each year Harvard University (President and Fellows of Harvard College) sends IRS reporting documents as required by regulation to individuals and entities to whom we have made reportable and/or taxable payments in the prior calendar year. These are documents such as Forms W-2, 1099-MISC, 1042-S, 1098-E , 1098-T and 1095-C.

This grid lists the various forms and the relevant contact information. Please feel free to provide the links and phone numbers to individuals who contact you regarding these documents.

Services provided at the Payroll window:
  • Drop-off of approved payroll forms
  • Completing forms for Address Changes, Direct Deposit Requests, and Tax Withholdings
  • Pick-up of limited/designated paychecks
  • Answering simple paycheck questions

Please Note:
Answering payroll related questions often involves local payroll representatives or other administrative groups such as Benefits, HR, or Tax Services. Click here to identify who to call for assistance with your specific questions. In addition, because the Payroll Window services many employees, questions requiring more detailed investigation will be logged for follow-up investigation. You will be contacted with a resolution.

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Interim Payroll Policy

Interim Payroll Policy Effective September 1, 2021 - December 31, 2022
The Interim Payroll Policy's initial end date of 05/31/2022 has been extended through 12/31/2022

Harvard has implemented an interim payroll policy and has payroll tax withholding and benefits if approved to work in a Harvard-registered payroll state .

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