Central Payroll

Payroll Processes for Spring 2022 – REV 12/15/2021
Includes information on:

Payroll Processes for Spring 2022
Harvard Offices Abroad - REV 04/27/2021

Interim Payroll Policy - REV 12/14/2021
Includes information on:
Interim Payroll Policy
Payroll Policy FAQs

PeopleSoft Instructions and Training Materials
Entering & Editing Residence, State Distributions(s) and Tax Form(s) in PeopleSoft
Report Time and Absences
Entering, Approving, and Adjusting Time
Rapid Time Entry
Training Sessions Schedule

I-9 Collection During COVID-19 REV 09/01/2021
Includes information on:

  •  I-9 Collection Process for Fall 2021
  •  Instructions - Hiring Department
  • Instrutions - New Employee and Authorized Representative
  •  Packet - Form I-9 with Instructions for Employee and Authorized Representative
  • Form I-9

Payroll & NRA Emergency Operations Changes - 03/17/2020

Submitting a GLACIER Information Packet During COVID-19

Harvard's Central Payroll processes wage payments to all employees at the University, issuing over 30,000 W-2 forms per year. Among the services Central Payroll provides are assistance with salary verifications for housing and mortgage application, payroll garnishments support, I-9 processing and assistance, and W-2 reprints.

Each year Harvard University (President and Fellows of Harvard College) sends IRS reporting documents as required by regulation to individuals and entities to whom we have made reportable and/or taxable payments in the prior calendar year. These are documents such as Forms W-2, 1099-MISC, 1042-S, 1098-E , 1098-T and 1095-C.

This grid lists the various forms and the relevant contact information. Please feel free to provide the links and phone numbers to individuals who contact you regarding these documents.

Services provided at the Payroll window:
  • Drop-off of approved payroll forms
  • Completing forms for Address Changes, Direct Deposit Requests, and Tax Withholdings
  • Pick-up of limited/designated paychecks
  • Answering simple paycheck questions

Please Note:
Answering payroll related questions often involves local payroll representatives or other administrative groups such as Benefits, HR, or Tax Services. Click here to identify who to call for assistance with your specific questions. In addition, because the Payroll Window services many employees, questions requiring more detailed investigation will be logged for follow-up investigation. You will be contacted with a resolution.

How Can We Help You?

Interim Payroll Policy

Interim Payroll Policy Effective September 1, 2021 - May 31, 2022
The Interim Payroll Policy's initial end date of 12/31/21 has been extended through 05/31/2022

Harvard has implemented an interim payroll policy and will implement payroll tax withholding and benefits for several new states starting this fall.

If your School or Unit offers full or partial remote work and you’ll begin or continue such...

Read more about Interim Payroll Policy