I-9 Reverifications FAQ
I-9 Reverifications Process
As of now, all I-9 reverifications must be completed in person. Remote reverifications are not allowed. If this policy changes in the future, we will provide updated guidance.
Instructions for Centralized Departments:
Please inform employees requiring reverification by using the following template to schedule their in-person appointment and please make sure to cc i9help@harvard.edu:
I-9 Reverifications Template
Subject: Hiring School - Full Legal Name of the Employee - Original Start date - I-9 Reverification Appointment
Body:
Dear [Employee Name],
As part of the I-9 reverification process, you are required to schedule an in-person appointment to present your original, unexpired documentation to verify your eligibility to continue working in the U.S. and at Harvard.
Please note that while remote review is available for new I-9s, reverification must be done in person.
Who needs to complete reverification?
If you are maintaining the same immigration status (e.g., transitioning from an F1 visa to an H1B visa), you will need to complete a reverification. This process will update your work authorization in our system.
Who needs a completely new I-9?
If your immigration status has changed significantly (e.g., from a noncitizen authorized to work to a permanent resident), you will need to complete a new I-9.
To schedule your reverification appointment, please visit the following page:
Schedule I-9 Appointment - https://outlook.office365.com/book/SmithHarvardUniversityNewHiresFormI9…
Acceptable I-9 Documents:
Please review the list of acceptable documents for I-9 verification before your appointment. You will need to bring original, unexpired documentation from this list:
USCIS Acceptable I-9 Documents – https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
Note: There is no need to complete Section 1 of the I-9 again.
If you have any questions or need further assistance, please don’t hesitate to contact us at i9help@harvard.edu.
I-9 Reverifications FAQ
1. When is reverification needed?
Reverification is required when an employee is extending their work authorization, but their immigration status remains the same. For example:
- Reverification Example: If an employee is transitioning from an F-1 visa to an H-1B visa, they are still a noncitizen authorized to work, so reverification is needed to update their work authorization in the system.
- New I-9 Example: If an employee’s status changes from a noncitizen authorized to work to a permanent resident, a new I-9 form must be completed as it represents a significant change in their immigration status.
2. What are the acceptable documents for I-9 reverification?
Employees are required to bring original, unexpired documentation from the list of acceptable I-9 documents when they schedule their reverification appointment. These documents are listed on the U.S. Citizenship and Immigration Services (USCIS) website.
For the complete list of acceptable documents, please review the official USCIS I-9 documents list here:USCIS Acceptable I-9 Documents
3. Do employees need to complete Section 1 of the I-9 form again for reverification?
No, Section 1 of the I-9 form does not need to be completed again. They only need to provide updated documentation to verify their continued eligibility to work in the U.S. I-9 Representative will complete Supplement B on the existing I-9 form.
4. What happens if they don’t complete the reverification process on time?
Failure to complete the reverification process on time may result in the suspension of their ability to work.
5. Can employees submit documents electronically for reverification?
Currently, reverification must be completed in person, and documents cannot be submitted electronically. If this policy changes, you will be informed accordingly.
6. What if I have questions or need help with the I-9 reverification process?
If you need assistance or have any questions about the I-9 reverification process, please reach out to our support team at i9help@harvard.edu. We are here to help guide you through the process.